Free GeM and tender document generator
Make an OEM authorization letter, an EMD exemption request, a non-blacklisting undertaking or a warranty declaration in a few minutes. Fill in the form, watch the letter build, then copy it or print it. Nothing you type is sent to us.
Read it once more, then sign and stamp it. To save a PDF, choose "Save as PDF" in the print window. We send nothing anywhere unless you tap the WhatsApp button, and then it goes only to Arjun.
The four formats, in plain words
OEM authorization letter format
The maker of a product writes to a reseller: "this firm may bid for and supply our products against this bid." The manufacturer signs it on its own letterhead, naming the bid number, the products and how long it is valid. Resellers and dealers need it when the bid asks for a manufacturer's authorization. The manufacturer fills in the first part of the form; the reseller can fill it in and send it for signature.
EMD exemption letter format
EMD (earnest money deposit) is money a bidder puts up to show it is serious. The Public Procurement Policy for Micro and Small Enterprises Order, 2012 and the government's procurement rules provide for exempting eligible Micro and Small Enterprises. This letter asks the buyer to apply that exemption to you, citing your Udyam number. The bid document decides: read its EMD clause, attach the certificate it asks for, and note that some bids do not extend the exemption to traders or resellers, or ask for a Bid Securing Declaration instead.
Non blacklisting undertaking format
A short declaration that your firm and its owners have not been blacklisted or debarred, have no such proceedings pending, and have no conviction for offences like fraud or bribery. Buyers ask for it with the bid. Sign it only if every line is true for you, and tell the buyer if anything changes later.
Warranty declaration format
A promise to the buyer of what you will fix, how fast, and for how long after delivery or installation. Keep it the same as, or better than, what the bid document asks for.
Tender document formats: common questions
What is an OEM authorization letter and who signs it?
An OEM authorization letter (also called a manufacturer authorization form) is a letter from the maker of a product to a reseller or dealer, saying the reseller may bid for and supply that product against a named bid or tender. The manufacturer signs it, on its own letterhead, through an authorized signatory. Many bids ask for one for each bid.
Do Micro and Small Enterprises get exemption from EMD?
Often, but the bid document decides. The Public Procurement Policy for Micro and Small Enterprises Order, 2012 and the government's procurement rules provide for exempting eligible MSEs from earnest money (EMD) or bid security. In practice you usually need a valid Udyam certificate, and some bids do not extend the exemption to traders or resellers. Read the EMD clause of your bid and attach what it asks for.
What is a Bid Securing Declaration?
Many buyers now ask for a Bid Securing Declaration instead of EMD. You sign a declaration that you will not withdraw or change your bid while it is valid, and you accept that you can be suspended if you do. Government instructions on this were issued by the Department of Expenditure on 12 November 2020. Your bid document says whether it applies to you.
What should a non-blacklisting undertaking say, and can I sign it freely?
It usually states that the firm and its owners have not been blacklisted or debarred, that no such proceedings are pending, that there is no conviction for fraud, bribery or similar offences, and that the firm will tell the buyer if this changes. Sign only if every statement is true. A false undertaking can lead to your bid being rejected, your security being forfeited and legal action.
Can I use these formats as they are?
Use them as a starting point. Some buyers give their own format in the bid document, and then you must use theirs. Print on your letterhead, sign, stamp, and check the bid for anything else it asks for, such as stamp paper or notarization. Nothing you type here is sent to us: the letter is built in your own browser.
These formats are general templates, not legal advice. UGrowth is not affiliated with GeM (Government e-Marketplace) or any government body. Policy references were last checked on this page on 23 October 2026; rules and bid conditions change, so rely on your bid document.
Stuck on a tender or GeM bid?
Send Arjun the bid number on WhatsApp. UGrowth can check your documents, fix what a buyer is likely to question, and follow up with you. The first call is free. Whether a bid is won is up to the buyer; we promise no result.
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